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Schedule at a Glance

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MONDAY, DECEMBER 9

7:00 am–5:00 pm
Registration

8:00 am–12:00 pm
SNS Credentialing Exam

1:00 pm–5:00 pm
PRE-CONFERENCE TRAINING
Food Service Management Company Contract Oversight: Responsibilities of the State Agency

Speakers: Donna Parsons, Lynn Rodgers-Kuperman, Sandra Foss
State agencies are required to ensure that participating School Food Authorities (SFAs) that outsource their school nutrition programs to Food Service Management Companies (FSMCs) do so in a manner that is compliant with state and federal cost and procurement standards and applicable federal regulations. This workshop will provide guidance to state agencies regarding the oversight of the contract management process including such topics as development of the request for proposal, annual approval of the contract and contract amendments and on-site and off-site monitoring of SFA/FSMC Contract provisions. USDA Program Specialists and State Agency staff will collaborate to provide both federal and state perspectives of effective contract management.

1:00 pm–5:00 pm
PRE-CONFERENCE TRAINING
Orientation to State Agency Administration: An Overview of State Agency Program Operations

Speakers: Jon Garcia, Catherine Digilio Grimes, Lynn Harvey and Gary Vessels
Participants will explore the responsibilities of State Agency personnel in administering the Federally-funded Child Nutrition Programs. USDA Program Specialists will discuss the statutory requirements of program management while State Agency staff will discuss best practices at the State level. In addition to general topics related to program management and oversight, the session will explore such topics as developing and amending the State Plan, determining allowable SAE expenditures, state revenue matching, maintenance of effort, grants management and outreach requirements and parameters, required Federal reporting, training requirements (including policy regarding consultants attending training), communicating and establishing relationships with your Regional Office team, assessing staffing levels, identifying efficiencies and other topics.

TUESDAY, DECEMBER 10

7:00 am–5:00 pm
Registration

7:30 am–8:00 am
Continental Breakfast

8:00 am–8:30 am
WELCOME and Opening Remarks

Speakers: Lynn Harvey, Leah Schmidt, Patricia Montague and Patricia Dombroski
The 2013 USDA/State Agency Annual Training Workshop is officially kicked off with welcoming remarks from the SNA State Agency Representative, the SNA President and its Chief Executive Officer, as well as comments from the FNS Mid-Atlantic Regional Administrator.

8:30 am–10:00 am
OPENING GENERAL SESSION
USDA Update on Healthy, Hunger-Free Kids Act (Part 1)

Speakers: Cindy Long, Janey Thornton, Laura Castro, Deborah Kane and Julie Mikkelson
Representatives from the U.S. Department of Agriculture will provide an update on recent activities and the current status of several significant initiatives, with an emphasis on the continued implementation of the provisions of the Healthy, Hunger-Free Kids Act of 2010. Topics will include new meal patterns and certification, paid lunch equity, direct certification benchmarks, verification reporting, program integrity, partnerships and more.

10:00 am–11:00 am
OPENING GENERAL SESSION (Cont'd)
USDA Update on Healthy, Hunger-Free Kids Act (Part 2)

See above description.

11:00 am–11:45 am
Child Nutrition Reauthorization 2015

Speakers: Lynn Harvey, Craig Burkhardt and Richard Boykin
The 2015 Child Nutrition Reauthorization is just around the corner. This discussion will lay out the Reauthorization process and provide an opportunity for SNA to share its activities and plans.

11:45 am–1:00 pm
LUNCHEON SESSION

Speaker: Dr. Janey Thornton, SNS

1:15 pm–3:15 pm
Facilitated Regional Discussions/State Sharing Session

Speakers: Attendees and FNS Regional Office representatives
These regional breakout sessions will provide an opportunity for small group discussion and sharing. State Agency representatives can share tools, resources and other successful implementation techniques with their colleagues. FNS will also seek State Agency input on approaches to supporting a new initiative for Child Nutrition “State Exchange” to improve program integrity, USDA Foods and other program components.

3:15 pm–5:00 pm
2nd GENERAL SESSION
State Exchange Recap

Speakers: Lynn Harvey and State Agency Committee
State Agency Committee members will provide a recap from the regional State Exchange discussions.

5:00 pm–6:00 pm
Welcome Reception

WEDNESDAY, DECEMBER 11

7:00 am–5:00 pm
Registration

7:30 am–8:00 am
Continental Breakfast

8:00 am-9:00 am
3rd GENERAL SESSION
Smart Snacks Interim Final Rule

Speakers: Nancy Lyons and Angela Leone
The “Smart Snacks in School” Interim Final Rule goes into effect in School Year 2014-2015. Representatives from USDA will provide a status report on the public comments received, review frequently asked questions and discuss technical assistance resources to support implementation to State Agencies and school food authorities.

9:15 am–10:15 am
BREAKOUT SESSIONS

  • 6 Cent Certification: How to Assist Schools
    Speakers: Angela Olige, Katie Millett and Wendy Barkley
    Led by the State Agency Committee representatives, this session will provide an opportunity to share resources, best practices, approaches and general “how-tos” on ways to help move the school food authorities towards receiving their 6 Cent Certification.
  • Continuously Improving Direct Certification
    Speakers: Vivian Lees and Loren Absher
    USDA will share information from the new 2013 Direct Certification Report to Congress (if published prior to the conference), provide tips on developing Continuous Improvement Plans in light of the changes in data reporting for school year 2013-2014, and share successful and promising practices gleaned from State Agency and LEA site visits.
  • Best Practices in USDA Foods Program Management
    Speaker: Peggy Cantfil
    Collaboration on program oversight and managing federal resources across State Agencies improves USDA Foods program operations for SFAs. A review and discussion of the State Agencies role and best practices in entitlement management, distribution, processing procurement, inventory oversight, communication with SFAs and program self-assessment to ensure a successful USDA Foods program in your state will be highlighted.
  • Procurement: Oversight at the SFA Level
    Speaker: Lynn Rodgers-Kuperman
    FNS will provide a general overview of procurement requirements at the SFA level. Additionally, FNS is currently building a framework for State Agencies’ use in reviewing SFA compliance with these requirements. This session will provide a preview of that procurement framework, which will be a separate process from the Administrative Review.

10:15 am–10:30 am
Coffee Break

10:30 am–12:30 am
BREAKOUT SESSIONS

  • Helping School Districts Find, Buy and Serve Local Foods
    Speakers: Christina Conell and Maggie Gosselin
    From beef and bison in Montana to kiwi in California and radishes in Rhode Island, school districts across the country are bringing school meals to life with creative sourcing strategies and partnerships with local producers. Learn how school districts in your state can support children’s discoveries about where food comes from and what’s local and seasonal in your area. Topics to be discussed include solicitations, requests for proposals, invitations for bid, forward contracting and geographic preference.
  • Offer vs. Serve: Successful Training and Implementation
    Speakers: Sara Olson and State Agency Representatives
    Presenters will briefly review Offer Versus Serve (OVS) requirements for breakfast and lunch, discuss the challenges associated with OVS and offer practical tips for training and implementation.
  • Competencies/Skills/Knowledge Research from NFSMI
    Speakers: Dr. Mary Frances Nettles
    The National Food Service Management Institute recently completed research on the competencies, knowledge and skills for State Agency child nutrition professionals. This session will provide an overview of the research project, propose ideas on how to use the Competencies, Knowledge and Skills resource and allow attendees to network on applications for their individual state agencies.

12:30 am–1:45 pm
Lunch on your own

2:00 pm–3:45 pm
4th GENERAL SESSION
Supporting and Promoting the Community Eligibility Provision

Speakers: Maggie Applebaum, Todd Stephenson, Zoe Neuberger, Madeleine Levin and Brad Blunt
The Healthy, Hunger-Free Kids Act’s Community Eligibility Provision becomes available nationwide in July 2014. This session will provide an overview of provision requirements, impact on other funding allocations, successes and challenges experienced by participating states and schools and important steps you can take to prepare for and promote community eligibility to eligible schools in your state.

3:45 pm–4:00 pm
Nutrition Break

4:00 pm–5:00 pm
BREAKOUT SESSIONS

  • Future USDA Initiatives in CN State Technologies
    Speaker: Vivian Lees
    If the sky were the limit, what would our CN technology systems look like (federal, state, local)? What do you need to do that you can’t do now? What kind of system support do you need? The CN State Systems Workgroup (CNSSW—Representatives from State Agencies and USDA Regional and National Offices) met in July 2013 to define the vision for the future of Child Nutrition State systems in helping States to improve program operations and accountability. USDA, with assistance from CNSSW members, will discuss the identified priorities, the proposed vision and planned future initiatives to support States in moving CN technologies forward.
  • Best Practices in USDA Foods Program Management (Repeat)
    Speaker: Peggy Cantfil
    Collaboration on program oversight and managing federal resources across State Agencies improves USDA Foods program operations for SFAs. A review and discussion of the State Agencies role and best practices in entitlement management, distribution, processing procurement, inventory oversight, communication with SFAs and program self-assessment to ensure a successful USDA Foods program in your state.
  • Professional Standards–Support for Implementation
    Speaker: Jan Barrett
    Section 306 of the Healthy, Hunger-Free Kids Act provides for Professional Standards to be developed for school foodservice personnel and State Agency directors. USDA expects to publish a proposed rule early in 2014. In this session, USDA is seeking State Agency input on possible gaps in training available and ideas for methods for tracking compliance with the new requirements when they are implemented.
  • Top-Notch Training Techniques
    Speaker: Dr. Katie Wilson, SNS
    Meal patterns, professional standards, nutrition standards and new administrative reviews are all hot topics these days. Both State Agency and school nutrition personnel will need continuous training to ensure success in these initiatives. The training you provide can make or break a participant’s ability to be successful. Spend this hour in an interactive session on how to complement your PowerPoint presentation with engaging activities to optimize the learner’s experience.

THURSDAY, DECEMBER 12

7:00 am–12:00 pm
Registration

7:30 am–8:00 am
Continental Breakfast

8:00 am–9:00 am
5th GENERAL SESSION
The Administrative Review Process (Part 1)

Speakers: Melanie Brummeler, Karen Campbell, Heidi Dupuis, Sarah Edwards, John Gallagher, Heather Hopwood, Lynn Rodgers-Kuperman and Sean Monahan
The new Administrative Review process is in full swing in most states. The Fifth, Sixth and Seventh General Sessions will offer a status report of where the process stands, and a more detailed look at priority areas identified by State agencies: Resource Management, Fiscal Action, Meal Pattern Compliance, and On-Site/Off-Site Review Process. Ample time will be allowed to discuss the updated Q&A as well as a sharing of state experiences.

9:15 am–11:30 am
6th GENERAL SESSION
The Administrative Review Process (Part 2)

See above description.

11:30 am–1:00 pm
Lunch on your own

1:15 pm–3:30 pm
7th GENERAL DISCUSSION
The Administrative Review Process (Part 3)

See above description.

3:30 pm–3:45 pm
Nutrition Break

3:45 pm–5:00 pm
CLOSING GENERAL DISCUSSION
Management Evaluation Process and Overview: What Can States Expect?

Speakers: Regional FNS Representatives and State Agency Representatives
FNS regional office presenters will highlight key aspects of FNS’ approach to Management Evaluations of State Agencies operating the School Meal Programs. Topics will include risk-based selection methodology, national ME guidance, how focus areas are identified and ME preparation and follow-up activities. State presenters will offer best practices for preparing for a successful ME that results in improvements to state program management.


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